How Pre-Application Meetings Can Save Months in Entitlements

ASK:

Are pre-application meetings really worth it or just another layer of unnecessary red tape?

ANSWER:

If you think pre-application meetings slow things down, think again. They’re one of the smartest time investments you can make in the entitlement process.

A pre-application meeting is your chance to get the city’s initial feedback before formal submittal. Done right, it can save months of back-and-forth and identify issues before they become delays.

What You Learn in a Pre-App

Whether your project aligns with zoning and the General Plan
Which departments need to review your plans
Required studies (traffic, drainage, environmental)
Submittal fees and timelines
Political sensitivities or community concerns

At I&D Consulting, we prepare for these meetings like job interviews. We bring clear concept plans, concise narratives, and specific questions that help us leave with actionable answers.

Why Cities Appreciate It

Cities don’t like surprises. When developers engage early, staff can help identify solutions instead of reacting under pressure. You’ll often gain advocates within the planning department who’ll help move your project forward.

Our Tips for a Successful Pre-App

Show you’ve done your homework. Don’t ask questions you can answer yourself online.
Listen more than you talk. Capture feedback and show appreciation for staff insight.
Ask about red flags. Learn what could trigger public concern or council scrutiny.
Follow up. Document the meeting and share how you’re addressing feedback.

KEY TAKEAWAYS:

Pre-application meetings are your first, and best method to de-risk entitlements.
Treat them as collaborative, not adversarial.
Preparation and follow-up build staff trust and save months later.